What are Workflows?
Workflows, also called multi-step workflows, are AI apps with multiple outputs.
They usually have 2 or more steps that run sequentially, and later steps are reliant on the outputs of earlier steps. (Some Workflows might only have 1 step, and that is OK!)
In other words, Workflows allow you to take 1 input and turn it into many more outputs.
Where are Workflows?
Workflows can be found by selecting the Workshop tab at the top, selecting "New" on the left and then selecting Workflow in the drop down.
How are Workflows built?
Workflows require prompts, user inputs, and in some cases, constant files. When you prompt each step of the Workflow, you need to treat it like a distinct automation.
But there are a few key terms within Workflows, with further explanations below:
Outputs
There's a new kind of input, an output! No, this isn't a paradox. If you have completed Step 1, then add Step 2, on the left side of your screen, you'll see a new kind of input to include.
Connections
You can connect and disconnect steps based on the use case - but remember that you'll only be able to insert a previous step's output if the two steps are connected!
AI-Powered Search
You can turn on the AI-Powered Search for one or more steps. You won't need it for everything, so be mindful of which steps are using this feature.
Outputs
Here I've created the first step in a Workflow. Notice that it is a typical prompt, with a red user input.
Now I'm going to rename the step, and click the plus sign in the bottom right corner, to add a new step. You see that on the left side, under "Outputs," I can select "Company Prospect" - this is the name of the previous step.
When the Company Prospect step runs, the entire output can be inserted into Step 2, 3, etc...
For example, I've asked the AI to use the information found in Step 1 (by inserting the Step 1 Output) to write a pitch. I've included info about my business as well.
Types of Steps
In Workflows, you can create new Prompt Steps or a Web Scraper Step.
Prompt Steps are the standard. They're what you will normally use to add steps and new prompts.
Web Scraper Steps allow you to use a URL in several ways.
First, you can manually enter a URL into the step. The AI will scrape the content of that page (it will NOT scrape the whole site and click on links; it will ONLY search the page you direct it to) and then create an output of the markdown of that specific web page. This markdown output can be inserted into the next step.
Another way you can use it is by inserting a previous output and let the AI search it for a URL. It will insert the first URL it finds in the previous output.
Templates
Like single-step automations, you can insert Prompt Templates.
Connections
Connections are the lines connecting each step. I can add them or delete them as needed.
Just click the node and drag a connection from the bottom of one step to the top of another. This will allow you to insert the output from the previous step into the next one.
Things can get pretty complicated, so think about what you need the AI to do before you start building!
Integrations
You can enable integrations in Workflows by clicking on Tools, and then selecting the built-in tools or your integrations.
Workflow Run History
You can view your workflow run history, including:
Credits used (total and per step)
Time spent (total and per step)
Model used per step
Inputs
Outputs
No one else in your org can see your inputs or outputs. They are only visible to you, just like the chat history.
Learn more about Workflow Triggers, AI Document Processing Steps in Workflows, and how to Run Workflows via Webhooks.