Workflow Triggers allow you to automate workflows by scheduling them to run at specific times or intervals. Once configured, a trigger will automatically execute your workflow according to the schedule you set—no manual intervention required.
You can create triggers with preset frequencies - hourly, daily, weekly, monthly, or build custom schedules using a simple builder or cron expressions.
Who this is for
Any Hatz AI user who wants to:
Automate repetitive workflows
Run reports on a regular schedule
Process data at specific intervals
Execute workflows during off-hours
Prerequisites
To add or modify a trigger on a workflow, you must meet one of these conditions:
You own the workflow, OR
You are an admin, OR
You have permission to modify the sharing settings of the workflow
All users have access to create triggers on workflows they meet the above criteria for.
How to add a trigger
Step 1: Open the Triggers panel
Open the workflow you want to schedule
Locate the Triggers section in the workflow interface
Click + Add Trigger
Step 2: Set the schedule frequency
You'll see the "Set Schedule Frequency" dialog with the following options:
Preset schedules:
Every Hour – Runs at the top of every hour
Every Day – Runs once daily at midnight
Every Week – Runs weekly on Monday at midnight
Every Month – Runs on the 1st of every month
Custom Schedule – Set a custom schedule using a builder or cron expression
Step 3: Configure your schedule
For preset schedules:
Enter a Trigger Name (e.g., "Daily Report")
Select one of the preset frequency options
Click Continue
For custom schedules:
Enter a Trigger Name
Select Custom Schedule
Click Continue
Choose between two configuration methods:
Simple Builder:
Enter a number in the "Run every" field
Select the time unit (Hour(s), Day(s), etc.)
Select your Timezone
Review the Schedule Preview to confirm your settings
Cron Expression:
Switch to the Cron Expression tab
Enter a cron expression in the format:
minute hour day month day-of-weekReference the Common Examples provided:
0 9 * * *– Every day at 9:00 AM0 9 * * 1– Every Monday at 9:00 AM0 0 1 * *– First day of every month0 */2 * * *– Every 2 hours0 9 * * 1-5– Weekdays at 9:00 AM0 */6 * * *– Every 6 hours
Select your Timezone
Review the Schedule Preview
Click Create Trigger
Step 4: Manage your trigger
Once created, your trigger will appear in the Triggers panel with:
The trigger name and frequency
A toggle switch to enable/disable the trigger
An options menu (three dots) to Edit or Delete the trigger
To enable or disable a trigger:
Use the toggle switch next to the trigger name
To modify a trigger:
Click the three-dot menu next to the trigger
Select Edit
Update the schedule settings
Click Create Trigger to save changes
To delete a trigger:
Click the three-dot menu next to the trigger
Select Delete
Frequently Asked Questions
Who can add triggers to a workflow?
You can add or modify triggers if you own the workflow, are an admin, or have permission to modify the workflow's sharing settings. All users have access to create triggers on workflows they meet these criteria for.
What schedule options are available?
You can choose from preset schedules (Every Hour, Every Day, Every Week, Every Month) or create a custom schedule. Custom schedules can be built using either a simple builder (where you select intervals and time units) or advanced cron expressions for more complex timing patterns.
How frequently can I schedule a workflow to run?
Triggers can be set to run as frequently as once per hour, up to monthly intervals. You can also create custom schedules that fit your specific needs using the simple builder or cron expressions.
Can I temporarily pause a trigger without deleting it?
Yes. Every trigger has a toggle switch that lets you enable or disable it instantly. This is perfect for pausing automation during holidays, maintenance periods, or any time you need temporary control.
What happens if someone manually runs my workflow?
Manual workflow runs are completely independent from triggers. Team members can run your workflow manually at any time without affecting your trigger schedule or settings. Your automated schedule will continue running as configured.
Can I see when my triggered workflows run?
Yes. As the workflow owner, you have full access to the run history for all triggered executions. This gives you complete visibility and oversight of your automated workflows.
Can other users see the run history from my triggers?
Run history from triggered executions is only visible to the workflow owner.
How do I know what time my workflow will run?
When configuring your trigger, you'll see a "Schedule Preview" that shows exactly when your workflow will execute. This preview updates in real-time as you adjust your settings, so you can confirm the timing before saving.
Do triggers respect my timezone?
All trigger schedules respect the timezone you select during configuration. This ensures your workflows run at exactly the right time for your team, no matter where you're located.
Can I edit a trigger after creating it?
Absolutely. Click the three-dot menu next to any trigger and select "Edit" to update the name, schedule, or timezone. Your changes take effect immediately.
What's the difference between the Simple Builder and Cron Expression options?
The Simple Builder offers an easy, visual way to set schedules by selecting numbers and time units (like "every 3 hours"). Cron expressions provide advanced scheduling capabilities for users familiar with cron syntax, allowing for more complex patterns like "weekdays at 9:00 AM" or "every 6 hours."
Do I need to know cron syntax to use triggers?
Not at all. The preset schedules and Simple Builder cover most common use cases without requiring any technical knowledge. If you do want to use cron expressions for advanced scheduling, we provide common examples and format guidance right in the interface.
Troubleshooting
My trigger isn't appearing:
Confirm you own the workflow, are an admin, or have permission to modify workflow sharing settings
Refresh the workflow page
I can't see run history:
Only the workflow owner can view run history from trigger executions
If you need access to run results, contact the workflow owner
The schedule preview doesn't match my expectation:
Verify the timezone setting matches your intended timezone
For cron expressions, double-check the format:
minute hour day month day-of-weekReview the common examples provided in the cron expression interface
Limitations
Minimum interval: Triggers cannot run more frequently than once per hour
Permissions: You must own the workflow or have admin/sharing modification permissions to add or modify triggers
Run history visibility: Only the workflow owner can view the run history for triggered workflow executions. Other users with workflow access cannot see these results.
Custom schedules: When using cron expressions, you must follow the standard cron format. Invalid expressions will not be accepted.